MEETING & EVENT MANAGEMENT

Whether the assignment is for a meeting or a special event, for hundreds or for thousands of participants, World Incentives will deliver your meeting as promised, on-time and on-budget, with the only surprises being the pleasantly unexpected.

If you think your company might benefit from innovative ideas in the meetings field, and a new, more streamlined meetings-management process, we'd love to show you what imaginative thinking can mean to the success of your company's next meeting.

WORLD-CLASS MEETING  & EVENT MANAGEMENT
World Incentives brings its incentive travel expertise to enhance any and all types of business events, including:

Sales meetings Product launches Symposia Customer-appreciation events Road show meetings Award meetings

Focus groups Consulting meetings Annual meetings User conferences Association meetings Executive retreats

World Incentives' experienced meeting planners and on-site air agents promise to exceed your expectations when they choreograph your critical events. We guarantee that we will inspire your participants to meet your organization's critical communication and training goals. From creating theme and logo designs and staging multimedia productions to delivering audience-participation programs and designing team-building exercises, we'll move your people in a way they’ll never forget.

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AN INDUSTRY INNOVATION: LIVEREG©

Our automated on-line registration system (LiveReg©), provides live registration access via the internet so your participants can register for meetings on-line.  It is flexible enough to allow you to collect any and only the data you require, displayed it in a variety of easily-selectable reports.  Permissioned logins allow different managers and entities access to specific reports, making program registration and oversight a breeze. And because the data is encrypted and secured through a Secure Socket Layer, you can rest assured all collected data is safe from prying eyes.  LiveReg© is included in every program we create at no additional charge. To view this industry innovation in action, please contact us.

SPECIALISTS IN LOGISTICS
Our special strength is our ability to coordinate and plan the most logistically challenging meetings and events. You'll be surprised at the solutions we provide to your toughest assignments and you will appreciate the clockwork precision, skill, and finesse demonstrated by our planners and on-site managers. We have the experience necessary to maximize your results through the effective planning and management of:

Arrivals Meet and Greet Transfers Registration Plenary and breakout sessions Activities and entertainment The flow of your people between meetings, and more

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LEADERS IN WEB TECHNOLOGY
Our websites captivate and inform your meeting participants.  Using the latest technologies, including db integration and Flash, your participants will be inspired to excellence. They'll be kept informed each and every step of the program, and will provided destination details and photos to help keep them focused on their success.     

LEADERS IN ON-LINE REGISTRATION TECHNOLOGY
LiveReg©, an industry first, is a custom-designed, on-line meeting registration software application included as part of every meeting and seminar we create.  It saves time, eliminates errors and provides instant live feedback to you and your managers.  Participants can enroll on-line and managers can view reports in real time featuring a virtually unlimited array of registration data. 

Automatic e-mail confirmations to participants and optional e-mail notices to managers upon registrations Registration forms can contain photos, graphics, logos, links to meeting location, 3D tours (if available), etc., anything and everything having to do with your meeting: space, activities, hotels, air confirmations, special requests, "thank you for registering letters", etc.  Virtually unlimited formats for registration form and associated reports with a permission-based system enabling you to make public -and keep private- the info you wish. Highly customizable registration forms - collect only the data you want and need. Customized on-line, real-time reports with assignable access rights - different managers can view different custom-created reports. Redirect registrants to html pages upon registration Attach any necessary agreements, forms or info to registration form, including PDF formats Create on-line surveys and quizzes For problems, or for those with no internet access, toll-free registration phone with on-duty agents dedicated to, and knowledgeable about your meeting or event. BENEFITS Faster, more streamline registrations Fewer errors  Real-time info : who's registered, from where, and all their pertinent info: fax, phone, e-mail, guests, etc. Fewer trips to the fax machine Customizable or Standardized registration reports -  indicate your needs and World Incentives will create for you, as part of the standard meetings package. MAXIMUM SECURITY LiveReg© includes multiple built-in security features to prevent outsiders from accessing your data. Features include an SSL log-in site, nested passwords, end-to-end 128-bit Advanced Encryption Standard (AES) encryption and authentication. World Incentives LiveReg©, is secure-certified by Thawte, a Division of VeriSign: a standard that gives you and your organization confidence that your sensitive data is protected by the strongest state-of-the-art-security available today.

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FULL-SERVICE CAPABILITIES
Our team starts by understanding your objectives, program parameters, budget, and cost-reporting systems, so that the program reflects your way of doing business. Clients count on World Incentives for everything from pre-program planning to post-program accounting and information management, including such functions as:

	On-site accommodating air-agents
	Research, design, and development to make sure you're on target
	Destination recommendations to meet your needs
	Agenda and itinerary development to maximize efficiency
	Supplier selection, negotiation, and contracting to get the best possible value
	Program planning to make sure you achieve your goals
	Theme development to convey your objectives
	Site inspections to avoid surprises
	Contingency planning
	Communications and promotions that engage your participants
	Strategies to reinforce your message
	Customer-friendly enrollment and registration systems, including Online Registration, a complete Internet solution.
	Air reservations and ticketing using our state-of-the-art systems
	Programs to accommodate special needs
	Pre-and post-travel extensions to supplement your programs
	Expert on-site management that allows clients to spend time with participants
	Coordination of business meetings
	Room management sensitive to your needs
	Food and beverage management
	Cost controls to keep you on budget
	Transportation arrangements for smooth transfers
	Coordination of guest programming
	VIP and hospitality services with a special touch
	Gifts and recognition with lasting value
	Post-trip accounting
	Budget and spending analyses
	Evaluation to ensure that you’ve achieved your objectives
	Feedback and analysis of service quality

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UNFORGETTABLE BUSINESS EVENTS
The magic and spectacle of an unforgettable corporate meeting or presentation requires skillful coordination, world-class talent, and years of experience. World Incentives has it all, and we promise results that will exceed your expectations.

THEME DEVELOPMENT AND COLLATERAL

	We develop a customized theme for your event, whether large or small
	We create a graphic and verbal identity to give your event a cohesive presence
	We incorporate a consistent design in all collateral materials, invitations, bag tags, agendas, and decorations

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CREATIVE AND TECHNICAL STAGING
Our experienced team of producers, designers, and technicians in audio, video, lighting, and stage management, combine all the elements to create successful business theater:

	Dramatic and compelling stage sets
	Breathtaking special effects
	Creative kickoffs and unforgettable endings
	Unexpected guests and awe-inspiring surprises

LIVE ENTERTAINMENT
We work with you to select the entertainment that's right for your audience's tastes and on target for your budget requirements:

	Selecting musicians, theatrical performers, motivational speakers, comedians, and sports personalities
	Offering everything from rock groups and symphony orchestras, to Broadway shows and modern drama, we book the act that makes your event memorable
	Handling the details of show business, including contracts, riders, and any special arrangements

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FILM AND VIDEO PRODUCTION
Our dedicated staff and network of videographers, editors, writers, and producers create the kind of film and video productions that will have a powerful impact on your audience:

	Comprehensive production services
	Concept creation
	Storyboarding
	Scripting
	Studio or location shooting
	Casting, animation, audio design, voice-over talent, and editing
	Kickoffs and memorable wrap-ups
	Video mementos of candid moments
	Build enthusiasm for upcoming incentive travel or meeting events
	Showcase your organization in the best light
	Establish or enhance your identity